Privacy Policy SD Administration

At SD Administration, we highly value the protection of your personal data. In this privacy policy, we explain how we collect, use, share, and secure your data when you use our services. We respect the privacy of our customers and ensure that personal data is handled carefully in accordance with the General Data Protection Regulation (GDPR).

1. Who are we?

SD Administration is an online accounting firm that focuses on accounting, taxation, and financial advice. We are located at the Netherlands and are registered with the Chamber of Commerce.

2. What data do we collect?

We may collect and process the following personal data from you:

• Identification data: such as your name, date of birth, address, phone number, and email address.
• Financial data: bank account numbers, transaction details, tax information, payroll data.
• Business information: company name, Chamber of Commerce number, VAT number, financial reports, and annual accounts.
• Other data: data necessary for the execution of services, such as tax filings, payroll administration, and other information provided by you.

3. How do we collect your data?

Your personal data is collected by us when you:

• Use our services through our website or direct communication (such as by email or phone).
• Fill out our contact forms or sign up for newsletters.
• Provide documents and information for accounting and tax purposes.

4. Why do we collect your data?

SD Administration collects and processes your personal data for the following purposes:

• Execution of our services: for accounting, tax returns, financial advice, and other administrative services.
• Legal obligations: such as complying with tax laws, financial regulations, and obligations to the Tax Authority.
• Communication: to keep you informed of relevant developments and to maintain contact with you.
• Improvement of our services: to adapt and optimize our services.

5. With whom do we share your data?

Your personal data is only shared with third parties when necessary for the performance of our services or when we are legally obliged to do so. This may include:

• The Tax Authority and other government agencies.
• External service providers such as IT service providers and cloud providers, with whom we have processing agreements to safeguard your privacy.
• Partners with whom we collaborate for specific services (such as payroll processing or legal advice).

We ensure that your data is always transferred securely and that third parties exercise the same care in processing your personal data.

6. How long do we retain your data?

We do not retain your personal data longer than necessary for the purpose for which it was collected, or as long as we are legally required to do so. In most cases, we maintain a retention period of 7 years for administrative and tax data, as required by Dutch law.

7. How do we secure your data?

We take appropriate technical and organizational measures to protect your personal data from loss, misuse, and unauthorized access. These measures include:

• Encryption of data.
• Secure connections (SSL).
• Access to your data is restricted to authorized personnel.
• Regular evaluation of our security procedures.

8. Cookies

We use cookies and similar technologies to ensure our website functions properly, to improve user-friendliness, and to gain insights into website usage. A cookie is a small text file that is stored on your computer, tablet, or smartphone during your first visit to a website.

We use the following types of cookies:

• Functional cookies: these are necessary for the proper functioning of our website.
• Analytical cookies: these help us gain insight into the use of our website so we can optimize it.
• Tracking cookies: these allow us to track your browsing behavior and provide personalized content and advertisements. For this, we ask for your consent.

You can adjust your cookie preferences in your browser settings. However, please note that disabling cookies may affect the functionality of the website.

9. Your rights

You have the right to:

• Request access to your personal data.
• Request correction or deletion of your data.
• Restrict the processing of your personal data.
• Object to the processing of your data.
• Withdraw your consent, if applicable.
• File a complaint with the Data Protection Authority if you believe we are not handling your data carefully.

10. Right to lodge a complaint

If you believe that we are processing your personal data incorrectly or carelessly, or if you have other concerns about how we handle your data, you can file a complaint with the Dutch Data Protection Authority (AP). The AP is the supervisory authority for privacy legislation in the Netherlands. You can contact the AP through their website: www.autoriteitpersoonsgegevens.nl.

In addition, we encourage you to first contact us if you have complaints or questions, so we can resolve your concern in good faith.

11. Contact details

If you have any questions about this privacy policy or wish to exercise your rights, please contact us by email: info@sdadministration.com

12. Changes to the privacy policy

SD Administration reserves the right to amend this privacy policy at any time. We recommend that you regularly review this policy to stay informed of any changes.

This privacy policy was last modified on September 1, 2023.

SD ADMINISTRATION

Feel free to contact us at info@sdadministration.com.